Creating a post-conference action plan

Last week was my first opportunity to participate in a technical meeting during my PhD program and I took the opportunity to maximize learning by modifying my conference-goer plan of attack.

I usually plan ahead for conferences. I like to review the program in detail and highlight key sessions that I plan to attend and search for key people who could become future collaborators or mentors. In between technical sessions, I fill my schedule with social and networking events to meet new colleagues and spend time with friends and peers. However, once the event concludes, I often dive back into old to-do lists and quickly revert to established habits without making time to cultivate the new ideas, ways of working, and relationships that germinated during the conference.

Creating a post-conference action plan is one way to help digest the dense content presented during the conference program and follow up on potential collaborations with new partners. The list below includes prompts and ideas on how to develop your own post-conference action plan with a focus on reflection and implementation of key ideas and learnings.

  1. Write a short stream-of-consciousness paragraph about the event. Include the name, location, description of the program, sessions and workshops attended, and connections with new colleagues. This will help refresh your memory after an information-heavy event.
  2. List a few bullet points that summarize the key learnings and ideas from the sessions most relevant to your research or about the speakers who presented thought-provoking material.
  3. Review your conference notes and make a list of ideas that you would like to follow up on. This could include trying a new method, searching for a cited reference, or following up on an offer to collaborate. Sort your list into technical, project management, engagement and outreach, professional development, and collaboration categories.
  4. Select a few action items to implement and tell someone about it! Including a post-conference action item in your personal development plan will encourage accountability and increase the likelihood of following through.

It took me about one hour to review my conference notes, write a reflective statement, and compile a list of eight actions across the five categories listed in bullet three. This approach could also be scaled to longer and shorter opportunities. You could repeat the exercise weekly during an intensive field school or a long field season or take five minutes to write a follow-up action on a sticky note after a lunch talk. This should be a personalized experience – engaging in the reflective thought process will look different for each individual. After you organize your thoughts and reflect on your experience, solidify your learning with a concrete commitment to implement something new.

© SF Jones, 2017